Best Label Printer for Asset Tagging in 2025

Best Label Printer for Asset Tagging in 2025

11th Jul 2025

In every organization, managing assets is pivotal. Be it small offices or large corporations, asset management helps us keep track of the ownership, status, and location of each of our assets. In recent years, asset tagging has become a standard practice for maintaining this crucial information. With the use of asset tags, organizations are now able to automate asset management, making it more efficient and less prone to human error.

However, for businesses to benefit from asset tagging, one must use a reliable label printer. The market today is flooded with myriad label printers, making it confusing for buyers. This blog post aims to guide you in choosing the right label printer for your asset tagging needs. We'll compare different types of label printers, highlight top label manufacturers, and discuss factors to consider when purchasing a label printer. Let's delve in (dive into it).

Types of Label Printers for Asset Tagging

Label printers, including a label maker, come in two main types: Barcode Label Printers and RFID Label Printers. Here is a comparison between the two.

Barcode Label Printers

Barcode Label Printers are popular for a variety of reasons. They provide a cost-efficient method for producing paper labels or asset tags. These printers are quite versatile as they can handle a variety of label materials and offer a wide range of sizes. With barcodes, you can encode information in a simple series of vertical lines that can be read by a barcode scanner or even a smartphone.

They come in two types: Direct Thermal printers, which utilize heat-sensitive material and don’t require ink, and Thermal Transfer printers, which use thermal transfer technology to transfer ink from a ribbon onto the paper. Depending on your label sustainability needs and budget, you might choose one over the other.

RFID Label Printers

RFID Label Printers, on the other hand, are a high-tech option often used for asset tagging. Unlike barcodes, RFID tags can be read without a line of sight and can be scanned in bulk, speeding up the inventory process. RFID printers encode information into an RFID chip embedded in the label.

What sets them apart is their ability to write and rewrite data on the fly, which is particularly useful for tracking assets throughout their life cycle. They may significantly reduce manual operation and improve accuracy. However, they also come with a higher price point than barcode printers. If budget isn't a constraint and you're looking for real-time tracking capabilities, an RFID printer might be the right label printer for you.

Top Label Printers for Asset Tagging

With numerous companies manufacturing label printers with varying features, making a decision can be overwhelming. In the following sections, we will discuss some of the top label printers in the market, their features, and why they stand out in the crowd.

Zebra Technologies Printers

Zebra label printer

Zebra Technologies is an industry leader when it comes to label printers. Known for their durable built and high-quality print output, Zebra Printers are extensively used in several industries for multiple purposes including asset tagging.

Here are some key aspects of Zebra Technologies Printers:

Aspect

Details

Print Quality

Zebra printers deliver high-resolution print results, ensuring the barcodes, graphics, and text on your labels are clear and easy to read.

Durability

Known for rugged builds, these printers can withstand harsh working conditions and still deliver consistent output.

Software Compatibility

They are compatible with various operating systems including Windows, MacOS, Android, and iOS. This facilitates seamless integration into your existing system.

Ease of Maintenance

Zebra provides excellent technical support, making maintenance easier for users.

Godex GE330

Godex GE330

The Godex GE330 is a versatile 4-inch desktop thermal transfer label printer designed for light to medium-duty applications. With its 300 dpi resolution, it delivers sharp and precise prints, making it ideal for industries such as healthcare, retail, logistics, and manufacturing. Its compact design and user-friendly features make it a reliable choice for businesses seeking efficient label printing solutions.

  • High-Resolution Printing: Offers 300 dpi resolution for clear and detailed labels, suitable for barcodes and small text.

  • Flexible Printing Methods: Supports both thermal transfer and direct thermal printing, accommodating various labeling needs.

  • Fast Print Speed: Prints at up to 4 inches per second, enhancing productivity in busy environments.

  • User-Friendly Design: Features a modern clam-shell design for easy media loading and a "C" button for quick label calibration.

Epson ColorWorks Printers

Epson ColorWorks Printers

Epson is a renowned brand in the world of digital imaging and printing solutions. Their ColorWorks series are specifically designed for producing color labels. Here's why they make a great choice:

  • Color Labels: Unlike most label printers that only print in black, the Epson ColorWorks printers can print full-color labels. This means you can have colored asset tags, improving visual identification.

  • Durable Labels: The labels produced by these printers are water, smudge, and fade-resistant - ideal for long-lasting asset tags compatible with Mac.

  • High-Speed Printing: Speed doesn't compromise quality with Epson. The printers deliver fast and high-quality prints for optimal efficiency.

  • Ease of Use: They come with an easy-to-use interface, making it convenient even for non-tech savvy users.

Primera LX500 Color Label Printer

Primera LX500 Color Label Printer

The Primera LX500 Color Label Printer is a compact and high-resolution inkjet printer designed for small businesses and short-run custom labeling. It delivers professional-quality prints with vibrant colors, making it ideal for product labels, barcodes, and personalized branding.

  • Print Width: Supports labels from 0.5" to 4.25" wide, including address labels

  • Print Speed: Approximately 2 inches per second (at 1200 dpi)

  • Print Width: Supports labels from 0.5" to 4.25" wide, including address labels

  • Ink Type: Dye-based ink for vivid colors

  • Connectivity: USB 2.0 (no Wi-Fi or Ethernet support)

Honeywell Label Printers

Honeywell Label Printers

When it comes to reliability and robustness, Honeywell Label Printers stand out. Well-suited for industrial applications, these printers are preferred for heavy-duty label printing tasks. Here are some features:

  • Versatility: Honeywell printers support various types of label materials, giving you the flexibility to choose as per your needs.

  • Highly Durable: These printers are built to withstand tough working conditions without compromising on the print quality.

  • High-Speed Printing: Honeywell's print speed is impressive, saving you time during large or frequent print jobs.

  • User-Friendly: With simple operation instructions, these printers are easy to set up and operate.

Factors to Consider When Choosing a Label Printer

While the aforementioned label printers are some of the best in the market, choosing the one that fits your needs requires considering several factors, including the vast variety of colors, durability and quality of labels, printer compatibility and connectivity, software features, and ease of use, and cost and maintenance. Let’s delve deeper into each of these factors to help you make an informed decision.

Durability and Quality of Labels

The first factor to consider while purchasing a label printer for asset tagging is the durability and quality of labels it produces based on the type of label. Remember, these labels will be affixed to your assets for a long time, through various environmental conditions. Therefore, they must be resistant to wear and tear, fading, smudge, and moisture.

Go for a printer that can deliver high-resolution prints, making barcodes and writings clear and easily readable. If the tags will be used outdoors or in harsh environments, you should consider a printer that supports durable label material such as vinyl. These labels can withstand extreme conditions and continue to stay readable and scannable.

Printer Compatibility and Connectivity

The compatibility of the printer with your existing systems is another key aspect to look at. The printer needs to seamlessly integrate into your IT environment. Therefore, make sure the printer supports your operating system – be it Windows, macOS, Android or iOS.

It’s also crucial that the printer offers efficient connectivity options. Most printers today offer USB connectivity. Some higher-end models provide network connectivity through Ethernet, making it possible for multiple users to access the printer. Here are a few important features of connectivity one must look into:

  • USB Interface: Almost a standard feature in most label printers offering fast data transfer speed.

  • Ethernet: This connection allows the printer to be added to a network enabling multiple users to access it.

  • Wifi/Bluetooth: Wireless connections provide flexibility and convenience, particularly for mobile devices like tablets and smartphones.

Software Features and Ease of Use

Modern label printers, including a desktop label printer, offer software tools that facilitate designing and printing labels. Some allow you to create custom label designs, add barcodes or QR codes, and even connect to databases to automate label printing. Make sure your chosen desktop label printer comes with user-friendly software that meets your asset tagging needs.

Ease of use is another aspect worth considering. Go for a model with an intuitive interface, easy paper loading, and straightforward operation. It’ll save you time and minimize the learning curve, especially if multiple users will be operating the machine.

Cost and Maintenance

Cost considerations should not only include the initial purchase price of the label printer but also the ongoing maintenance and operating costs. Check the cost of consumables such as label rolls and ink or ribbon cartridges. How frequently would they need to be replaced? Pay heed to the printer's energy efficiency too, as it can impact your long-term expenses.

Maintenance is another aspect to look into. Is technical support readily available from the manufacturer? What's the warranty like? Is there an easy way to order spare parts, if needed? Consider all these factors to ensure you’re making a cost-effective decision.

OmegaBrand Label Printer – The Smart Choice for Asset Tagging

Simplify asset tracking and improve inventory accuracy with OmegaBrand’s high-performance label printer. Designed for clear, durable label output, it’s perfect for businesses needing efficient and reliable asset tagging across equipment, tools, and inventory.

Key Features

  • High-resolution printing for asset tags, barcodes, and QR codes

  • Compatible with most asset management software on Mac and Windows

  • Supports multiple label sizes for different tagging needs

  • Compact, durable design suited for office, warehouse, or shop floor use

  • Easy connectivity via USB, Bluetooth, or network integration

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Conclusion

Asset tagging plays a crucial role in efficient asset tracking and management. It not only helps keep track of assets but also aids in inventory control, theft prevention, and maintenance scheduling. Having the right label printer is central to this asset management process.

This guide explored the two main types of label printers used for asset tagging: Barcode Label Printers and RFID Label Printers. We also detailed some leading label printer models from brands like Zebra Technologies, Epson, Brady, and Honeywell. Remember, choosing a label printer needs to align with your specific requirements. Hence, considering crucial factors such as label durability and quality, printer compatibility, software ease of use, and overall cost is essential.

By choosing a suitable label printer, you can simplify and streamline asset management in your organization, providing significant advantages. The gains will be seen in the form of clearer visibility of assets, better resource utilization, and ultimately, an overall more organized and efficient work environment.

Frequently Asked Questions

Can I use a regular printer to print asset tags?

Certainly. However, regular printers might not deliver the same durability that professional label printers provide. Additionally, label printers allow you to print on non-paper materials like vinyl which can withstand harsh environmental conditions, making them a more optimal choice for asset tags.

What materials are best for asset tags?

Materials like vinyl, polyester, and metal are commonly used for asset tags due to their durability and resistance to harsh conditions. The choice largely depends on the environment where the asset is located and the potential exposure to elements like sunlight, harsh weather, or chemicals.

Which is better, a barcode label printer or an RFID asset tag printer?

Both have their strong points. Barcode printers are efficient and cost-effective, suitable for small to medium-sized businesses. On the other hand, RFID printers offer advanced tracking capabilities and can store more information. Thus, they may be preferable for larger organizations that require real-time tracking.